Complaint Filing Flow Chart

Complainant Files a Report

Initial Inquiry by Title IX Coordinator or designee to determine if policy applies.
Discuss support, resources and resolution options.

If Policy 3.2.16 or 1.005 does not apply, one or more of
the following may occur:

Complaint dismissed; Complainant & Respondent notified in writing

Complaint is transferred to another department (e.g., Campus Life, Human Resources)

Appeal Process

The Complainant & Respondent may appeal the investigative finding(s) and/or sanctions imposed by filing a written appeal. All requests for appeal consideration must be submitted within 3 business days of Notice of Outcome. If an appeal is filed, the Coordinator will share with the other party, who may submit a response within 3 business days.

The Title IX Coordinator will appoint a 3-member Appeals Panel, which will convene within 10 business days of the appeal. Following a review of relevant information, the panel may either uphold the decision or make a recommendation to the Title IX Coordinator to alter it, in total or in part. The appeal panel may, upon review, of the sanction(s) make a recommendation to the Title IX Coordinator to impose, reduce, affirm, or increase the severity of the sanction(s).

Both parties will be notified of the appeal’s outcome.

If Policy 3.2.16 or 1.005 applies, there are two resolution processes:

Informal Resolution Process

The Title IX Coordinator will determine if an Informal Resolution Process is appropriate and notify the Complainant and Respondent. Note: A report of sexual assault may not be resolved through the informal resolution process. The Coordinator, Complainant, and Respondent must all agree on the resolution method for informal resolutions.

Formal Resolution Process

The Title IX Coordinator will determine if a Formal Resolution process is appropriate, notify the Complainant and Respondent, provide information to the Complainant & Respondent about policy and procedures, and determine if interim measures are applicable.

The Title IX Coordinator will open an investigation and appoint an Investigator, who will interview the Complainant, Respondent, and any appropriate witnesses.

An initial report will be created. The Complainant and Respondent will be given an opportunity to review the report and provide an addendum.

After reviewing any additional information provided by the parties, the Investigator will determine if the policy has been violated and submit a final written report to the Title IX Coordinator.

The Title IX Coordinator will communicate a Notice of Outcome with investigative findings, any sanctions imposed, and information about the appeals process to the parties involved.

Complainant Files Complaint or Report

  • Initial Inquiry by Title IX Coordinator to determine if policy applies
    • If policy does not apply (i.e., not in violation):
      • Complaint dismissed
      • Complainant & Respondent notified in writing
    • If policy does apply, there are two resolution proceedings:
      • Informal Process
        • If complainant, respondent, & Title IX Coordinator agree that an informal resolution should be pursued, it will be determined if an investigation is warranted and the most appropriate method for a resolution that is agreeable to the parties. Typically, informal process is completed in 30 days.
      • Formal Process
        • Title IX Coordinator will provide information to complainant & respondent about policy and procedures and determine interim measures are applicable.
        • Title IX Coordinator will open investigation in which both complainant & respondent will be interviewed. Witnesses may also be interviewed.
        • Investigator(s) will compile written report and may make a determination if policy has been violated or investigator(s) may refer matter to hearing panel.
        • If no violation of policy is found, complainant and respondent will be notified. Complainant may file an appeal. If violation of policy is found, corrective action will be determined and parties will be notified within 10 days. Respondent will be notified in writing as to corrective action to be taken. Respondent may file an appeal within 3 business days.

Appeal Process

Both complainant & respondent may file a written appeal.

Within 3 business days of receiving written notification of outcome and/or corrective action.

Appeal should be filed with Provost, whose decision is final

For more information about the Appeals Process involving a student, please refer to the TCU Code of Conduct Section 5.4.

Make a Title IX Complaint

Make a Title IX Complaint

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